Office Administrator (Part-Time)

Phoenix, AZ
Full Time
Administrative
Entry Level

This position is part-time with a flexible schedule (Must be able to work ON-SITE 4 hours per day - 5 days per week)

Please note our office is located in Tempe, AZ.

Position Overview: Creatively and efficiently manage office procedures, inventory/warehouse and provide excellent customer service for internal and external customers.

SPECIFIC ACCOUNTABILITIES: Include, but not limited to:

  • General administrative support of the office as needed, including office supplies, filing, data entry, and vendor set up
  • Facility upkeep and maintenance as needed
  • Review project folders and provide sales admin support as needed including, but not limited to, change orders (adds/changes), invoicing support, bid support and box sales.
  • Accurate documentation and data storage of all aspects of the project, including but not limited to POs, change orders and Notice of Completions (NOC)
  • Reconcile jobs and process returns prior to close out.
  • Warehouse and inventory, including:
    • Shipping & Receiving functions
    • Scanning packing lists to Supply Chain Services daily
    • Staging & tracking of installation and service materials
  • Tracking and maintenance of inventory materials including quarterly inventory counts
  • Handle travel arrangements for overnight work as needed
  • Coordinate company apparel orders and safety equipment as needed
  • Maintaining conference rooms, training room, kitchen and break areas, as well as collaborative or other meeting areas.

GENERAL ACCOUNTABILITIES:

  • Maintain and protect assigned company assets and and maintain company credit card and leadership expenses, keeping all company information and records confidential.
  • Represent Company in a business-like professional manner in both conduct and appearance, to maximize client satisfaction.
  • Work in compliance with the Company’s polices and procedures including safety manual with safety of self and others in mind at all times.
  • Accurate and timely documentation including, but not limited to, timecards
  • Available to work outside of, or in addition to normal businesses hours.
  • Work proactively and in a positive manner with co-workers.
  • Communicate effectively and timely to resolve Company, Client, or Colleague inquiries and/or requests.

REQUIRED QUALIFICATIONS:

  • High School diploma or equivalent
  • Proficiency with Microsoft Office, including Excel, Word and Outlook, and computerized business systems as demonstrated by a minimum of 2 years of experience
  • 1 year of experience with general administrative duties in an office environment
  • 1 year of customer service experience

PREFERRED QUALIFICATIONS:

  • Self-starter with excellent interpersonal skills including customer service skills
  • Strong organizational skills
  • Ability to multi-task while working under deadlines and time constraints
  • Excellent keyboarding skills.
  • Ability to solve practical problems and carry out responsibilities under minimal supervision.
  • Ability to organize workload for effective implementation, including the ability to multi-task while under deadlines or time constraints
  • Ability to write effective business correspondence and present information in one-on-one and small group situations.
  • Ability to interact effectively at all levels and across diverse cultures.
  • Ability to function as an effective team member.
  • Ability to adapt as the external environment and organization evolves.
  • High degree of discretion and confidentiality

PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

  • Must be able to effectively communicate, (ie see, hear, speak and write clearly in English) in order to communicate with colleagues and/or customers
  • Manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment
  • Must be able to move around the warehouse to complete various activities that may require ascending or descending ladders, reaching, lifting, carrying objects of up to 30 lbs

WORKING CONDITIONS:

  • The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate.

PAY: $19-23.00/hr DOE

Company Info:

Paladin Technologies is a premier North American complex systems integrator for building technology solutions, including IP security, alarms & monitoring, audio visual, low-voltage infrastructure, and networking. As a leader in the design, deployment, optimization, management, and maintenance of communication and digital networks, Paladin can meet the needs of clients on a national scale, while providing local support. Our team is the best in the industry, with manufacturer trained technicians, PMP-certified project managers, CTS- and RCDD-certified design engineers, coordinators, and administrative resources.

Paladin has offices coast to coast across the United Stated and Canada, and nearly 1,600 talented and committed professionals dedicated to custom-crafting and installing technology solutions for clients requiring Integrated Security, Network Infrastructure, Audio Visual, Fiber Optics/OSP, Structured Cabling, and more. We are always at the forefront of the changing technology landscape, and through continued training, complex client projects, and company support, we provide our colleagues with exciting challenges and a rewarding career as Paladin continues to grow.

This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. If you need accommodation for any part of the application process, please send an email or call 858-668-1705 to speak with Human Resources and let us know the nature of your request.

We thank you for your application, however only those selected for an interview will be contacted.

Share

Apply for this position

Required*
Apply with
We've received your resume. Click here to update it.
Attach resume or Paste resume
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status


Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Human Check*