Operations Coordinator

Assists with planning and organizing of project activities required for effective coordination of electronic security installation projects. Operations Coordinator reports to Operations Manager.

GENERAL ACCOUNTABILITIES:

• Represent Company in a business-like professional manner in both conduct and appearance, to maximize client satisfaction
• Available to work outside of, or in addition to, normal businesses hours.
• Work in compliance with the Company’s polices and procedures including safety manual with safety of self and others in mind at all times.
• Maintain and protect assigned Company assets.
• Accurate written record keeping, submitted on time and complete

SPECIFIC ACCOUNTABILITES: Include, but not limited to:

• Responsible for scheduling installation and subcontracting activities on projects or service installed jobs.
• Tracking and approvals of timecards/billable hours for effective payroll processing, including PTO approval
• Coordination of all physical deliveries to ensure materials are available when and where needed for project completion
• Tracking, Planning and coordination of training schedules, including registration and travel for all Operations team members

• Effective communication with all stakeholders on project scheduling, escalating issues as needed to Project Manager(s) or Operations Manager
• Inventory, organization and planning for all required equipment for operations team: vehicles, tools, safety equipment and uniform and all related documentation and follow through
• Petty Cash reporting, expense reimbursement and related support of field colleagues
• Support of on-boarding of new colleagues in the Operations department
• Meeting minutes as needed
• Manage the contractor license renewal and COI processes as needed

REQUIRED QUALIFICATIONS:           

• High School Diploma or GED
• 1 year of experience in in an administrative role, project management, security integration or technical experience
• Minimum 1 years experience with standard office software programs, including Microsoft Office Suite            

PREFERRED QUALIFICATIONS:

• Associates degree (2 year) or Bachelor degree (4 year) in a technical capacity
• PMP or PMI certified

DEMONSTRATED PROFESSIONAL COMPETENCIES:

• Ability to work in a high volume atmosphere
• Ability to solve practical problems and carry out responsibilities under minimal supervision.
• Ability to organize workload for effective implementation, including the ability to multi-task while under deadlines or time constraints
• Excellent interpersonal skills including customer service skills
• Ability to write simple correspondence and present information in one-on-one and small group situations.
• Ability to interact effectively at all levels and across diverse cultures.
• Ability to function as an effective team member.
• Ability to adapt as the external environment and organization evolves.
• Has a strong knowledge of engineering fundamentals, security system functions and operations.  Good subcontracting skills required. 
• An understanding of job financial reports and the ability control costs in the handling of projects.

PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment

WORKING CONDITIONS:  In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

• The office is clean, orderly, properly lighted and ventilated.  Noise levels are considered low to moderate

Salary Range: $55,000 - $65,000 (DOE)

Company Info:

Paladin Technologies is a premier North American complex systems integrator for building technology solutions, including IP security, alarms & monitoring, audio visual, low-voltage infrastructure, and networking. As a leader in the design, deployment, optimization, management, and maintenance of communication and digital networks, Paladin can meet the needs of clients on a national scale, while providing local support. Our team is the best in the industry, with manufacturer trained technicians, PMP-certified project managers, CTS- and RCDD-certified design engineers, coordinators, and administrative resources.

Paladin has offices coast to coast across the United Stated and Canada, and nearly 1,600 talented and committed professionals dedicated to custom-crafting and installing technology solutions for clients requiring Integrated Security, Network Infrastructure, Audio Visual, Fiber Optics/OSP, Structured Cabling, and more. We are always at the forefront of the changing technology landscape, and through continued training, complex client projects, and company support, we provide our colleagues with exciting challenges and a rewarding career as Paladin continues to grow.

This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. If you need accommodation for any part of the application process, please send an email or call 858-668-1705 to speak with Human Resources and let us know the nature of your request.

We thank you for your application, however only those selected for an interview will be contacted.